Driving on University Business

Who is affected?

Everyone who drives on University Business, whether operating a University, State, or privately owned vehicle, or if you are driving or a rental vehicle on University business. State-owned vehicle includes all motorized or self-propelled equipment including lawn-mowers, golf-carts, etc.

Authorized Drivers must be:

University Employee
Valid State Drivers License
Good and Safe Driver (Based on DMV records)
Defensive Driving Course, repeated within 4 years.
Authorized by Program Center Manager (Dean, Director, etc.)
Registered with Risk Management.

Defensive Driving: On-line Training

Complete using your workstation and computer
Taken at your convenience
Start, Stop, Restart, program remembers where you left off
Computerized Employee Training Tracking
Approved by CSU - Certificate issued by Risk Management
Most complete in 1 1/2 to 2 hours

To sign up for for the online Defensive Driving training, Log On to LearnerWeb.

Authorization to drive vehicles on University business

Information regarding authorization can be found at:

VEHICLE COVERAGE information (Privately Owned, Rental, and University Owned) may be found at VEHICLE COVERAGE

15 Passenger Van use Prohibition: 15 passenger vans may not be used, leased, borrowed, purchased or rented for use on University business. See University Policy.

VEHICLE ACCIDENTS: Vehicle Accidents must be reported by the employee/supervisor to Risk Management the same day and in no event, more than 24 hours following the accident. An accident that occurs on Friday, Saturday or Sunday must be reported by the following Monday except as qualified below. The campus Risk Manager is required to forward this information to the State Office of Risk and Insurance Management within 48 hours of the accident. Send the report to Risk Management at kirtland@csus.edu . Preliminary reports or questions can be phoned to the risk manager at the following numbers: desk 916-278-7233, fax 916-278-4359, cell (evenings and weekends) 916-844-9847. The formal report must be on the following forms: Accident Report Form , Supervisors Review Form . If the supervisor's report form cannot be completed timely, send in the Accident Report Form alone.

Any accident that results in any of the following conditions must be reported to the Risk Manager, a member of the Environmental Health and Safety Staff (916-278-6456/5252) or Human Resources (278-3522) within eight (8) hours: 1) death 2) a disfiguring injury, 3) a dismembering injury [loss of any body part] 4) hospitalization of the University employee for 24 hours or more for other than observation.

University vehicles, rented vehicles and personal vehicles being driven on University business should have an "In Case of Motor Vehicle Accident" kit in the glove compartment of the vehicle. The kit consists of two forms which can be downloaded and printed by navigating to the following sites:

1) Accident Report Form , 2) State Driver Accident Reporting Procedures

CAR RENTALS ON STATE BUSINESS: See Risk Management Car Rental Guidelines and Approved Rental Agencies.

Questions?

See FAQ or direct questions and forms to: Risk Management 278-7233. Campus Zip 6145.